3. Organize and Format the Information

An outline shows you at a glance the relationship among the ideas.

Prepare an Outline

Here are three steps to prepare an outline.

1. Begin by dividing your information into SECTIONS.
   • Each section should focus on one central idea
   • Each section should begin with a clear heading
2. Choose a STRATEGY for organizing the information.
   • Logic - Ideas related because of their meaning
   • Time - Steps in a process that must take place in sequence
   • Importance - A list with the most important items first
3. Choose a FORMAT for each section.
   • Paragraph - for description or short narratives, to hold the reader’s attention or give an example
   • Point form - for lists, steps in a process
   • Boxes or shading - for definitions, critical information, contact information
   • Postable section - for a summary of information that can be posted
   • Tear-off sheet - for a section to be completed and returned (Make sure there is nothing essential on the back of the tear-off)
   • Picture, diagram or chart - for a summary or example.
   Note: If you are not comfortable with outlining, you might want to go straight to work on a draft that you edit until you have arranged the ideas in a way you find suitable.